Privacy Policy of Ingegneria Sismica
At Ingegneria Sismica, we are fully committed to respecting and protecting your privacy. This Privacy Policy has been crafted in accordance with both the Swiss Federal Act on Data Protection (FADP) and the European Union’s General Data Protection Regulation (GDPR), ensuring compliance with the most rigorous global standards for personal data protection. While certain terms may be defined differently across these frameworks, we rely primarily on the definitions established under the GDPR, which align closely with those under the FADP. Please be aware that the application of either legal regime depends on your specific circumstances.
1. Applicability and Purpose
This policy applies to all personal information collected through our website, www.ingegneriasismica.com, and related online services, including our manuscript submission system and editorial platform. Ingegneria Sismica is managed by its editorial board and technical administrators based in Italy and governed by applicable data protection laws. For privacy-related concerns or data access requests, you may contact our designated data officer at: privacy@ingegneriasismica.com.
2. What Data We Collect Automatically
When you visit our website, certain information is automatically recorded for system security, functionality, and statistical analysis. This may include:
The IP address of the device used to access the site
Browser type and version
Date, time, and duration of the visit
Referrer URL (the webpage visited before ours)
Device type and operating system
These server logs are retained temporarily to ensure the stability and security of our services. This data is not analyzed for individual profiling nor linked to any specific person unless required by law or in the case of abuse or security incidents.
3. Use of Cookies and Web Analytics
To enhance your browsing experience, our website employs cookies—small data files stored on your device. On your first visit, you will be prompted to manage your cookie preferences. You may accept all cookies, select specific types (such as essential, analytical, or marketing cookies), or decline non-essential ones.
Our website also uses Matomo Analytics, installed locally to prevent data from being shared externally. IP addresses are pseudonymized, and data is collected solely to improve user experience and website functionality. Consent for cookies and analytics can be withdrawn at any time using the control panel accessible on our site.
4. Voluntarily Provided Information
When you contact us—whether through our submission system, email, or contact forms—we process the information you provide (such as name, email, institution, etc.) solely to respond to your inquiry, manage your submission, or provide support. This data is kept only as long as necessary to fulfill these purposes and is never shared with third parties without your consent unless required for editorial operations.
Registered users (authors, reviewers, editors) are asked to provide personal information necessary for account management and academic publishing. This may include academic affiliation, research interests, or publication history. Such data is used only to support editorial functions and is processed securely.
If you subscribe to our newsletter or publication alerts, we use a confirmed opt-in method. You can unsubscribe at any time via the link included in every email.
5. Data Sharing and Third-Party Services
In specific and limited cases, we may share your personal data with trusted service providers (e.g., manuscript system vendors or IT support teams) who act under our direct instructions and do not use the data for any other purpose. Your information may also be shared with indexing services, databases, or academic repositories for the purposes of disseminating published work.
If your institution has a formal collaboration with Ingegneria Sismica, limited information (e.g., author name, affiliation) may be shared in accordance with that agreement.
Transfers of personal data outside the European Economic Area (EEA) are performed only when an adequate level of protection is ensured—such as through European Commission adequacy decisions or through safeguards like Standard Contractual Clauses.
6. Retention Periods
Personal data is stored only for as long as necessary to fulfill the original purpose for which it was collected. Once that purpose no longer applies, the data is deleted, unless legal obligations (such as financial or tax records) require a longer retention period. In some cases, data may be retained to ensure compliance with statutory limitations or to preserve evidence.
7. Your Rights
As a user, you have several rights under applicable data protection laws. These include:
The right to access your personal data
The right to request correction or deletion
The right to restrict or object to processing
The right to data portability
To exercise any of these rights, please contact us at privacy@ingegneriasismica.com. You also have the right to lodge a complaint with your local data protection authority if you believe your rights have been violated.